Recording that a task was done
How to mark a task done, how KitNDocs sets the next task, and what a completion keeps
What a completion means
A task is one occurrence of work on a piece of equipment. It is due once and recorded done once.
If the work recurs, KitNDocs creates the next task when you record this one done. The completed task stays in History with the date, note and due date it discharged.
Each task has a reference such as TSK-61. The task page uses this reference as its title. On task lists and related records, the task name stays first and the reference appears below or beside it. Quote the reference when you need another person to open the same task.
Record a task done
Open the task
Open the equipment record. Open the Tasks tab and select the task.
Complete required steps
Open the Work tab on the task. Complete any required steps, then press Record this done.
Check the dates and readings
Check Done on, Next due and any next due readings. Change the offered values if needed.
Say who did the work
Leave Who did the work as You, or choose the contact who did it.
Record the completion
Add a note if it helps. The form states what the record will say. Press Record the completion. The button repeats the day, and the doer where you named one.
The next task replaces the one you completed. The completion appears under Past tasks and on the History tab.
Who did the work
The completion always records who entered it. That person signs the record.
If somebody else did the work, choose them under Who did the work. The record then says both: who did the work, and who signed for the entry. The doer is a contact, so a rigger who never signs in can still be named.
You cannot sign as somebody else. The signature always names you.
What the record shows
On the History tab, each completion shows who signed it, the day the work happened, the note, and who did the work where you named them.
Done on and next due
Done on is the day the work happened. Change it if you are entering old paperwork.
Next due is offered from the task interval, counted from Done on. It is not counted from the old due date.
You can bring the next due date forward. You cannot move it later than the interval allows. KitNDocs refuses a later date and shows the latest one allowed.
A recurring usage limit works from the latest reading plus the interval. If there is no reading, KitNDocs offers no number. Type one, or record a reading first.
After you save, later rule changes do not move the date or reading you saved.
Steps
A step is one part of the work inside a task. Steps are optional.
Select a step when that part is done. Select it again if you completed it by mistake. The record keeps who first completed each step and when.
Some steps require a file. Attach the file before you complete the step.
Required steps must be complete before KitNDocs lets you record the task done. Optional steps do not stop the completion.
A step has no date, interval or usage limit. It cannot be overdue and it cannot take equipment out of service.
When a recurring task mints the next task, the next task gets a fresh copy of the steps. They all start outstanding.
Tasks that do not recur
Some tasks happen once. Leave Every empty and add no recurring usage limit.
When you record that task done, there is no Next due to fill in. The task ends.
There is no separate one-off task type. A task with no recurrence is a one-off task.
Tasks with no deadline
Some work has no deadline. Leave Next due empty, leave Every empty and add no usage limit.
Nothing counts it down. It cannot become overdue and it does not appear in the morning briefing.
If the deadline belongs to a condition instead of the job, put the limit on the defect. See Recording a defect.
Late work
A completion keeps the due date it discharged. If the work happened after that date, History shows it as late.
If you enter old work today, the completion also shows when you entered it.
Completions stay in History even if you later cancel the task. The requirement ended, but the work still happened.
Equipment that is out of service
Recording work does not always return equipment to service.
If the task takes equipment out of service when overdue, the equipment stays out of service after you record the work. It waits for a certificate. The completion says the work happened. The certificate says the equipment is serviceable.
Press Certify as serviceable and tick the completion. The equipment returns to service if nothing else holds it.
Tasks that do not take equipment out of service are different. Recording the work is the whole act, and no certificate is needed for that completion.
Taking equipment out of service explains the full rule.
What this does not do
You cannot edit or delete a completion yet. If you saved the wrong date or note, write the correction where the record offers a note, or ask support.
Cancelling a task does not delete it. The task moves to Past tasks with your reason.
The record-check task on new equipment cannot be cancelled. It completes, or it stays open.
Cancelling a task does not certify work already recorded on it.
Recording work under a defect does not resolve the defect. Resolve the defect on the defect page.
KitNDocs records who entered the completion and who certified the equipment. It does not hold or check rigger ratings. Naming who did the work is a claim you make, not a signature from that person.
A completion is not the legal paper record. Attach the paper record to the completion on the History tab.
History does not show which steps were completed.
A step cannot carry its own evidence, reading or note. The completion note covers the whole job.
History does not show every correction. KitNDocs records corrections, but no page reads that log back yet.
Next
Attach evidence
Add the paper record to the completed task.
Change a task
Edit the task rule on one piece of equipment.
Updated 30 Aug 2026.