Writing the tasks on a maintenance schedule
How to add schedule tasks, why they have no due date, and how they reach equipment
You write tasks on the draft of a schedule. See Writing a maintenance schedule for how to create one.
What a schedule task is
A task on a schedule is a rule. It says what work must happen, whose rule it is, and how often it recurs.
It is not work on one piece of equipment yet. It becomes that only when you enrol equipment on the schedule.
No due date here
A schedule task says how often work recurs. It does not say when the next occurrence is due.
The next due date belongs to equipment. You confirm it when you enrol that equipment.
Add a task
- Open Maintenance programme.
- Open the schedule.
- Press Add a task.
- Type the work.
- Type whose rule it is, or leave it empty.
- Set the month interval, usage interval, or both.
- Add a warning if you want one.
- Choose whether overdue work takes equipment out of service.
- Add steps if the work needs them.
- Press Add the task.
A recurring task must have a month interval, a usage interval, or both. Without one, it can never fall due.
Months and usage
One task can recur by date and by usage.
For example, an inspection can be due every 12 months or every 150 flights. KitNDocs measures each limit separately. The first one reached makes the task due.
KitNDocs does not convert flights into dates.
Warnings
Warn me sets how much notice you want before the task is due.
For a month interval, the warning is in days. For a usage interval, the warning is in the same unit as the counter.
Leave the warning empty if you only want to know when the task is due. A warning must be shorter than the interval.
Out of service
Tick Takes the equipment out of service when overdue when a missed deadline means the equipment must not be used.
A warning does not take equipment out of service. Only an overdue task can do that.
KitNDocs does not choose this for you.
Steps
A step is one part of the work inside the task. Steps are optional.
- Press Add a step.
- Type the step.
- Choose Required or Optional.
- Select Needs a file to complete if the step needs evidence.
- Repeat for each step.
A required step must be completed before the task can be recorded done. An optional step does not block completion.
A step can require a file. Nobody can complete that step until the file is attached.
A step has no date, interval or usage limit. It cannot be overdue and it cannot take equipment out of service.
Task order
Tasks read in the order you put them in. The order does not say which task is due first.
Drafts and published revisions
You can only change a draft.
A published revision never changes. If the schedule has a revision in force and no draft, press Revise this schedule first. KitNDocs creates a draft copied from the revision in force.
Change or remove a task
Press Change beside the task, edit it, then press Save changes.
A change replaces the whole task rule, including usage limits and steps.
Press Remove to take a task off the draft. This does not delete work from equipment, because draft tasks have not reached equipment yet.
Removing a schedule task is not the same as cancelling a task on equipment.
What this does not do
Saving a schedule task changes no equipment. It creates no task on equipment and moves no date.
The equipment categories on a schedule do not enrol equipment. Enrolment is a separate step after publishing. See Putting equipment on a programme.
Steps reach equipment only when you enrol it or apply a newer revision. Equipment already on an older revision keeps its old steps until then.
Publishing a schedule also changes no equipment. It only makes a revision ready to enrol.
Record work on each equipment record, not on the schedule.
Updated 30 Aug 2026.