Raise the concern
Record what somebody saw, the day they saw it, photos if they help, and whether the equipment must not be used until it is checked.
Issues, defects and release
Follow an issue through to signed release.
KitNDocs keeps the first report, defects, work and release to service connected on the equipment record.
Issues
What was reported
Out of serviceHard landing check
Raised today. Open — nobody has closed it.
Certificate of serviceability
What this certificate says
- Released
- Resolved defect and completed inspection
- Deferred defects
- Minor fabric scuff, permitted to a stated date
- Open defects
- Cosmetic note with no effect on service
The work
One concern can be followed from report to release.
The team can see what was raised, who checked it, what work was done, and what the certificate covers.
Add a defect
A person records any defects the concern turns out to be. One report can become several, and each stays connected to it.
Do the work
The task records the repair, inspection or check. The concern remains visible beside the work it led to.
Close the issue
A person says the report is finished. The record says what it became, or that nothing notable was found, under their name and the day.
Sign the release
The certificate says what was released, what stays in service under a limit, and what remains open with no effect on service.
Example
A heavy landing starts as a concern.
The harness can be kept out of service while it is checked. If a defect is found, the work and later certificate show the path back to use.
Another outcome
A scuff can have a limit instead of a hard stop.
A defect can permit use until a stated date or reading. The certificate shows that limit beside the signed release.
How an issue ends
Each issue outcome stays on the record.
The first report stays separate from the repair. The closure says who finished it, on what day, and what it became.
It became a defect
The defect carries the current assessment, including whether the equipment stays out of service until work and certification are complete.
Nothing notable was found
The closure still shows that somebody checked and found nothing notable. If the issue stopped use, a certificate releases it.
The issue was raised in error
The error and its reason stay on the record.
Signed release
The signer can see what they are releasing.
Before signing, KitNDocs shows the relevant issues, completed tasks, resolved defects, deferred defects and open defects. The certificate records the signed release.
Released
Issues, tasks and defects this certificate clears.
Deferred defects
Defects that let the equipment stay in service, each to its recorded limit.
Open defects
Known defects that have no effect on service.
Where it stops
KitNDocs records the operator's decision.
- KitNDocs records the closure a person made. It does not judge the equipment for them.
- A photo helps the record. It is not the signed maintenance record by itself.
- Closing a defect is not the same as releasing equipment to service.
Keep proof ready
Read the record on either side of the concern.
See the equipment logbook that holds the issue, then the evidence and certificate that record its outcome.